Create a blueprint
Systematic planning leads to a schedule that is clear and easy for your team to follow. Here is your roadmap.
Define your team
Technical skills and current roles can help you understand critical players, but work pressure will also play a role. Ellen Williams, Advisory Solutions Director at Orion Global Solutions, says if your team members are too busy to meet their deadlines, your project may be hampered.
Find ways to reduce or relocate existing work or remove that person from the process.
Determine the key steps
Identify the task required as the process progresses. Be as detailed as possible: You need to include all of these elements in your schedule. Then, ask for help verifying your ideas.
Tom Kuzmarsky, president and founder of the management consultancy Kukzmarsky Innovation, recommends creating a cross-functional team consisting of people who deal with different parts of the process. Ask them to view and respond to your plans. Are there steps you’re missing? Would other ideas work better?
Develop a schedule
Once your research is complete, it’s time to create a step-by-step schedule that your team can understand and support. A project planning tool, such as the MS Project, helps you create a task for each step you define during your research, writes Kathleen O’Brien, Mark’s chief business analyst.
As you create your schedule, you will assign tasks to team members. Take a step back and check how many tasks you have assigned to a person at any given time. If you put too much on a person’s to-do list, you can create problems in the future.
Grace Windsor writes in the project management application Brightwork, “Limit the number of tasks assigned to a team member at any time to encourage deep focus work and high-quality results.”
Check the flow
Think hard about the workflow from start to finish. You may have some work that seems ready to start now, but you will have to wait a while.
“In many cases, projects involve tasks that cannot be started until a prerequisite has been completed. Dependencies define the relationship between different tasks across a project,” says technology writer David Jomaya.
Revisit complete plans with new eyes. You can see the dependency and logjam in the second review.
Create opportunities for collaboration
To complete your team’s tasks and address the deliverables But they cannot work in isolation. One person’s decision can influence another.
Consider working again. Jeb Gerry, chief consultant at Product Development Platform Jama Software, explains that it is only when teams go through a core task that they discover that their work is not entirely accurate. “In order to avoid or at least reduce re-work, teams must define, agree and then develop. The more teams you can line up, the better the development activities will be. “She writes.
Make time for meetings and checkpoints on your schedule to encourage all participants to collaborate and stay informed.
Prepare for revision
Despite all your hard work and planning, you may need to revisit your schedule more than once as the project progresses.
“It’s impossible to create the perfect project schedule on the first try,” wrote Jason Westland, founder and CEO of ProjectManager.com. As the project changes and opportunities are added or removed, new deadlines come and go.
Make sure your schedule reflects the reality of your project, and update as often as you need to keep your team informed.